34 meeting statistics for better time management in 2025

From quick virtual one-on-ones to in-person strategy sessions, meetings shape decisions and help us build relationships. But have you ever thought about how much time, money, and productivity are invested in meetings?

With remote and hybrid work on the rise, video conferencing is more important than ever. In fact, the global video conferencing market size is projected to reach $20,023.2 million by 2030. 

So, what do the numbers reveal about meetings today? From trends in virtual collaboration to insights on productivity, these meeting statistics reveal the impact of live, synchronous communication on our workday.

Understanding key meeting statistics is essential for shaping effective workplace communication and decision-making. These figures offer valuable insights into how meetings are scheduled, conducted, and perceived across different regions and industries. 

By analyzing these statistics, businesses can optimize meeting efficiency and adapt to emerging trends in remote and flexible work environments.

1. 35% of leaders said they spend three or more hours a day on in-person meetings and email, compared to 12% and 29% of employees (in-person and email, respectively. (Zoom)
2. The global video conferencing market generated over $10.03 billion in revenue in 2023. (Grand View Research)
3. The average meeting length has increased by 10% over the past 15 years. (Flowtrace)
4. The vast majority of meetings (94%) are scheduled to last an hour or less. (Flowtrace)
5. 62% of workers frequently attend meetings where the goal wasn’t mentioned in the invite. (Atlassian)
6. 54% of workers often leave meetings unclear about the next steps or who is responsible for each task. (Atlassian)
7. 46% of leaders felt they spent more time than they wanted to on virtual meetings, vs 37% of employees. (Zoom)
8. 88% of employees surveyed believe in-person interactions are essential for building strong, lasting workplace relationships between coworkers. (Harvard Business Review)

As virtual meetings continue to be a vital part of the modern workplace, understanding key statistics around their use can help organizations enhance collaboration and improve team engagement. These statistics shed light on how virtual meetings impact productivity, communication, and inclusion across various age groups and work environments.

9. Nearly 75% of leaders take notes during meetings or share notes and action items with their colleagues at least a few times a week. (Zoom)
10. 68% of people believe virtual meetings are crucial for team project progress, citing it as their primary meeting purpose. (Calendly)
11. 55% of employees said their productivity is enhanced  because of the meetings they attend. (Calendly)
12. 64% of employees find that being able to see and hear their colleagues on a video call during remote work makes it easy to trust their team. (Jabra)
13. During virtual meetings with two or more participants, 52% of workers report multitasking. (Calendly)
14. Gen Z and millennials reported feeling excluded in online meetings two to three times more often than Gen X and boomers (Jabra)

The right tools and technology can make or break a meeting, especially in today’s fast-paced, flexible work environment. These statistics highlight how various meeting tools and technologies are being adopted, how effective they are, and how they impact productivity and collaboration.

15. A March 2021 survey of working adults worldwide found that 46% of respondents regularly used Zoom for both personal and professional purposes. (Statista)

17. Although 54% of employees want post-meeting summaries and action items, only 39% report receiving them. (Zoom)
18. As of 2024, Zoom is the leading video conferencing software, with a market share of about 55%. (Statista)
19. In 2022, Zoom was  the most popular video call app in 80 countries (66% of those analyzed), including Australia, Canada, the United States, and the United Kingdom. (EmailTooltester)
20. Only 37% of workplace meetings actively use an agenda. (Flowtrace)
21. 59% of employees say that collaborating with colleagues — either virtually or in person — energizes them. (Jabra)
22. 48% of professionals in the nonprofit, government, and association sectors intend to increase their spending on meeting technology. (Community Brands)
23. Millennials are the most likely group, at 32%, to utilize AI note-taking or automated transcription tools for notetaking. (Calendly)
24. 30% of employees are hesitant to take meetings from meeting rooms due to discomfort with the technology, preferring their own laptops. (Jabra)

As remote and hybrid work environments continue to shape the way meetings are conducted, understanding the time spent in meetings is crucial for improving productivity and work-life balance. 

These statistics reveal how much time employees are investing in meetings each week and the potential impact it can have on their work performance and overall well-being.

24. More than half of remote leaders said they spend three or more hours a day on email (56%) and virtual meetings (52%). (Zoom)
25. A typical employee spends 392 hours per year in meetings, contributing to significant time investment for organizations. (Flowtrace)
26. Employees with weekly meeting schedules exceeding 10 or 20 hours risk reduced productivity and increased stress due to limited time for focused work. (Flowtrace)
27. 80% of workers surveyed believe most of their meetings could be completed in half the time. (Atlassian)
28. When daily meeting time exceeds two hours, most workers, regardless of job level, consider it excessive. (Slack)
29. Approximately 10% of desk workers, particularly those new to their companies or under 30, feel they have too few meetings, which correlates with lower belonging and productivity. (Slack)

Unproductive meetings can drain valuable time and resources, leading to frustration and decreased employee morale. These statistics highlight the negative impact that inefficient meetings have on productivity, work culture, and organizational costs.

30. 37% of leaders say they spend time participating in meetings or chats with no clear outcome or that don’t solve a problem. (Zoom)
31. Unproductive meetings cost U.S. professionals an estimated $259 billion annually. (LSE)
32. Across all generations of employees, 35% of meetings are deemed unproductive. (LSE)
33. Meetings that welcome new ideas are considered unproductive only 23% of the time, compared to 66% when new ideas are discouraged. (LSE)
34. If a meeting gets canceled, 26% of leaders say they use the time to focus on projects, while 23% catch up on admin work. (Zoom)

Zoom AI Companion acts as your second set of hands, with agentic AI capabilities handling tasks from scheduling meetings to drafting emails and documents. By integrating seamlessly across Zoom and connected apps like Gmail and Microsoft Outlook, our AI-driven tools make it easier to stay on top of your work, improve team collaboration, and help prevent tasks from falling through the cracks.

You can also say goodbye to tech frustrations in your conference rooms. Zoom Rooms simplify meetings with one-touch join, seamless wireless screen sharing, and hybrid support, so everyone can collaborate comfortably in any shared space.

Try Zoom today and boost collaboration, productivity, and engagement.