Choose the best AI tool to work more efficiently and save you money

If you're in back to back meetings with no time to send follow up notes, inundated after time spent out of the office, or feel overwhelmed when staring at a blank page, AI can help you tackle these challenges. But your AI tools are only as good as what you get out of them.

It can be frustrating to be charged for extra features or run up against limitations based on what tier you're signed up for. Find the differences between Zoom AI Companion and other AI products like Microsoft Copilot, Google Gemini, Otter.ai, and Fathom AI Notetaker.

Choose the best AI tool to work more efficiently and save you money

Why AI Companion for Zoom Workplace is the right alternative for you

AI Companion is your personal AI assistant that helps you get work done and is available to you throughout your day with Zoom Workplace. Get help prioritizing your most important work, stay focused in meetings and get a jumpstart on drafts by generating new content. You can ask AI Companion your questions directly in the side panel without needing to leave Zoom. No need for additional vendors that offer fragmented AI solutions, bring all of your workstreams together with Zoom Workplace and AI Companion.

Included at no additional cost with eligible paid accounts.

Get Zoom Workplace

What sets AI Companion apart

No additional costs and no additional vendors

Zoom Workplace offers you all the tools you need to transform the way you work with an AI-first approach with documents, chat, email and more. AI Companion is available at no additional cost to paid Zoom licenses. Additional capabilities and customization is available with the Custom AI Companion add-on for $12 per user per month.

Easy-to-use

Intuitive and seamless experience that works across Zoom Meetings, Phone, Team Chat, Docs, and more. Feel confident in the results with responses based on your communication within Zoom.

Your content is yours

We don't use customer content to train our AI models or third-party models used in our features.

Get the answers you’re looking for

With instant knowledge at your fingertips sourced from both the web, and your content and communications on Zoom and connected data sources, AI Companion can help you whether you’re preparing for a job interview or crafting a sales pitch.

Note: Included at no additional cost with the paid services assigned to Zoom accounts. AI Companion features may not be available for all regions and industry verticals.

Zoom AI Companion creates an easy, comprehensive experience

Zoom AI Companion is transparent to all meeting participants, showing exactly which AI features are currently active. You can customize the in-meeting notice to include branding or additional information. Some other AI tools charge to customize AI recording email disclaimers.

Other AI tools can require additional setup, and you have to add an AI bot as a meeting participant, creating visual clutter and additional time for setup. Zoom AI Companion lives at the top right corner of your Zoom Meeting, ready for you to turn on and off features with a simple click.

Many AI tools are limited to in-meeting support and don't work across your workday. For example, some AI tools such as Otter.AI and Fathom are designed only to create transcripts and meeting summaries. Zoom AI Companion does that and more to give you a solution that works across your meetings, chats, docs, email, and calendar. It's important to have accurate meeting summaries and next steps that you can rely on.

AI Companion can be your ChatGPT alternative

Take the tasks that you've had ChatGPT handle in the past and give them to AI Companion. Thanks to the persistent side panel, you can use AI Companion wherever you are in Zoom Workplace. Get the answers you need, whether they're about the conversations you're having, the content you’re working on in Zoom Workplace, or your questions for the wider internet. Do research, draft new content, summarize and analyze documents, or get caught up right in the side panel with AI Companion. You can even ask it questions about your emails, your team chats, or the meeting you're in right now.

AI Companion 2.0 can be your ChatGPT alternative

	Zoom AI Companion	ChatGPT
Cost	No additional cost for paid Zoom accounts	Limited free tier, $20-$30 per user per month
Data sources	Leverages data from your Zoom Meetings and Zoom Team Chat as well as Gmail and Outlook, if connected. Can also use web-based search.	No integration with Zoom Workplace; must use it in a separate window or tab. Can only use generalized web-based search.
File uploads	Unlimited	Unlimited with paid upgrade

No additional costs and no additional vendors

Zoom Workplace offers you all the tools you need to transform the way you work with an AI-first approach with documents, chat, email and more. AI Companion is available at no additional cost to paid Zoom licenses. Additional capabilities and customization is available with the Custom AI Companion add-on for $12 per user per month.

	Zoom AI Companion	Custom AI Companion	Otter.AI	Fathom
Pricing	Zoom AI Companion is included in Zoom paid plans at no additional cost	Zoom Custom AI Companion add-on $12/user/month (with a paid Zoom Workplace plan) Includes AI Notetaking capabilities along with additional features to customize AI Companion.	Limited free plan $8.33 or $20 per user per month for Pro or Business	Limited free plan $15, $19, or $29 per user, per month for Premium, Team Edition Standard or Team Edition Pro
Natively built in to Zoom Meetings	Yes	Yes	No	No
Ask questions within a meeting	Yes	Supported with AI Companion	Available only through web portal and monthly query limit depend on plan type	Only available post meting via web browser
How to activate	Automate AI Companion with an intuitive onboarding flow that allows you to set it up and forget it, or have AI Companion join specific Zoom meetings as per your choice.	Automate AI Companion with an intuitive onboarding flow that allows you to set it up and forget it, or invite AI Companion as your notetaker to join specific third-party meetings as per your choice.	Add AI bot as an extra participant or configure automatic join	Add AI bot as an extra participant or configure automatic join
Multi-language support for meeting summaries	Over 30 languages for meeting summary	Over 30 languages for meeting summary	Supports 3 languages for meeting summary	Supports 6 languages for meeting summary
Easily manage user settings with admin controls	Yes	Yes	Requires paid Business plan or above	Requires paid Team Edition plan or above
Join third party meeting platforms (Microsoft Teams and Google Meet)	Only available for Zoom meetings	Yes	Yes	Yes
Pre-meeting email notification	NA	Yes	Yes Admin controls require paid Enterprise plan	No
View meeting summary from the calendar event	Yes	Yes	No	No
Convert meeting sumary into a Zoom Doc	Yes	Yes	No	No
Custom Meeting Summary Templates	10 pre-built templates available	Ability to build your own custom meeting summary templates plus 10 pre-built templates	Requires paid plan for advanced features	Requires paid plan with customization limiations
Unrestricted monthly transcription minutes with AI Notetaking	Yes	Yes	Based on plan tier: Basic: 300 minutes/month Pro: 1200 minutes/month Business and up: 6000 minutes/month	Yes
Unrestricted transcription per meeting	Yes	Yes	Based on plan tier: Basic: 30 minutes Pro: 1200 minutes/month Pro: 90 minutes Business and up: 4 hours	Yes
Unlimited AI meeting questions	Yes	Yes	Based on plan tier: Basic: 20 queries/user/month Pro: 50 queries/user/month Business: 200 queries/user/month Enterprise: 500 queries/user/month	Yes
Bulk user Manangement	Yes	Yes	Requires paid Enterprise plan	Requires paid Team Edition plan
Centralized Summary Management	Yes	Yes	Requires paid Enterprise plan	No
Control recording and sharing permissions	Yes	Yes	Requires paid Enterprise plan	Requires paid Team Edition plan and above

Feature and price comparisons based on publicly available information as of June 2025. AI Notetake by Fathom is included in the Zoom Essential Apps bundle at no cost for 1 year after app activation for certain eligible Zoom Workplace Pro, Pro Plus, Business, and Business Plus plans.

*Feature and price comparisons based on publicly available information as of June 2025.

Zoom Workplace and AI Companion are excellent Copilot and Gemini alternatives for all of your communication, collaboration, and scheduling needs

If you're looking for an AI platform instead of an add-on AI tool, Zoom Workplace and AI Companion can do that, too. To help you understand the differences between the major platforms, we compared Zoom AI Companion against Microsoft 365 Copilot and Google Gemini.

Pricing
	Zoom AI Companion	Microsoft 365 Copilot	Google Gemini
	$13.32 per user, per month for Zoom Workplace Pro including AI Companion, billed annually	$36.00 per month, per user for Microsoft 365 Business Basic plus Microsoft 365 Copilot add-on, billed annually	$14 per month, per user for Google Workspace Business Standard, billed annually
Interactive chat
Standalone chat	Yes	Yes	Yes
Meetings
Meeting summary	Yes	Yes	Yes
In-meeting questions	Yes	Yes	No
Smart recording	Yes	Yes	No
Team Chat
Chat compose	Yes	Yes	No
Thread summary	Yes	Yes	Yes
Quick schedule	Yes	No	No
Whiteboard
Whiteboard content generation	Yes	Yes	No
Async Video
Generate title & description	Yes	Yes	No
Email
Email compose	Yes	Yes	Yes
Docs
Content generation	Yes	Yes	Yes
Summarize	Yes	Yes	Yes
Templates	Yes	Yes	Yes
Multi-language translation	Yes	Yes	Yes
Convert meeting summaries into doc	Yes	Yes	Yes
Can connect to
Google Mail, Calendar, Drive	Yes	No	Yes
Microsoft Outlook, Calendar, OneDrive	Yes	Yes	No

*Feature and price comparisons based on publicly available information as of June 2025.

Sort through the noise and prioritize what's most important

Get the information you need across your Team Chat messages, email, calendar, meetings, and documents
Get caught up quickly without having to read every message
Summarize unread chat messages within a channel
Summarize individual emails
Get an overview of action items or key topics within a channel
Summarize long documents and get a quick understanding of key points and action items without reading the entire document

Keep conversations focused and impactful

AI Companion is at your side before, during, and after your meetings
Know who you will be meeting with throughout the day
Quickly get prepared for upcoming meetings
Use meeting summaries to reference what's happened and prepare for what's next
Ability to ask open-ended questions that were not specifically discussed in the meeting via web search
Reference meeting content throughout the day and continue to ask questions about what was discussed

Jumpstart your drafts

Create a first draft of content right from the AI Companion side panel
Upload documents or files to provide more context for AI Companion to develop content for you, including external documents and files from Microsoft and Google, if enabled, to provide even more context
Use AI Companion to help you change the tone of existing content based on a document
Create a new document directly from a meeting summary, asking AI Companion to use specific highlights from the meeting