How do you enable screen sharing?

To use screen sharing during a meeting, you need to have it enabled in your settings. To enable screen sharing: Sign into your Zoom account at zoom.us/signin . Click Settings and navigate to the Meetings tab. Scroll down to the In Meeting (Basic) section Toggle Screen Sharing ‘on’ to enable screen sharing You can also choose to allow only the host or all participants to screen share in the settings. If you’d like to share your screen during a meeting but cannot, you can also ask the host to grant you permission to screen share .

Is screen sharing safe?

Screen sharing during your Zoom Meeting is secure; however, you need to secure your meeting to help prevent unwanted participants from joining and annotating on shared content or sharing their own. Here’s what you can do to promote a safe and effective Zoom meeting experience: Enable Zoom’s security settings: You can find Zoom’s security features and options under the Settings tab in your profile, or under the Security icon in your meeting toolbar. This is where you can manage who can screen share, disable participants’ ability to annotate your shared content, and review your screen capture settings. Don’t share your meeting link publicly: Only share the meeting link with your expected meeting participants. Sharing your meeting link publicly can allow unauthorized people to enter your meetings. Only allow registered or domain verified users: When scheduling a meeting, you can require participants to register with their email, name, and custom questions. You can even restrict your meeting to Zoom users whose email address uses a certain domain. Be sure to sign up for a product demo with a Zoom specialist to see how features like screen sharing (and many others!) can help you create effective, dynamic, and productive meeting experiences.

Easy Screen Sharing in Virtual Meetings

Free screen sharing with the click of a button

Screen sharing on Zoom is easy; simply click the green ‘Share Screen’ icon on the toolbar in your Zoom Meetings and select which screen you would like to share. And here’s the best part: Screen sharing is included in both free and paid accounts, so everyone can enjoy this game-changing functionality, no matter what type of account you have.

You can also share a wide range of content on your screen, including:

Your entire desktop or device screen
One or more specific applications
A portion of your screen
Locally stored or web based video and audio
Audio from your device
Content from a second camera
A blank whiteboard for real-time brainstorming

Screen sharing enhances collaboration

With the ability to share your screen during your meetings, you give your meeting participants the opportunity to see what you’re describing in real time, removing the need to share files or dig through emails. But you aren’t limited to simple screen sharing, there’s much more you can do, including:

Share multiple screens

The meeting host can also allow multiple participants to share their screens simultaneously, creating a dynamic atmosphere for collaboration and brainstorming. Participants with multiple screens can see both shared screens simultaneously, while those with a single screen or on a mobile device will view the most recently shared screen.

Collaborative annotation in meeting

Another advanced screen sharing feature is the ability to use annotation tools on a shared screen or whiteboard. With this feature, participants can easily use annotation tools to mark, highlight, and make notes on shared content, allowing you to collaborate on a document or piece of content in real time.

Presenting and slide control

When hosting a meeting, the presenter can grant slide control to other participants, allowing them to progress the slides without interruption to the meeting or presentation. This eliminates the need for the presenter to change the slides when asked, as multiple participants can now have control.

Make online meetings more productive

With the ability to share your screen during your meetings, you give your meeting participants the opportunity to see what you’re describing in real time, removing the need to share files or dig through emails. This vastly improves the productivity of your meetings while reducing friction in the user experience, helping you get the most out of your meeting time.

Tailor your screen sharing experience

Zoom also offers a number of additional screen sharing options to give our customers a dynamic and customizable screen sharing experience. These options include:

Limiting frames per second during screen sharing

Limiting the frames per second during screen sharing allows users who don’t meet the bandwidth requirement for screen sharing to use this feature.
Sharing selected app window only

Share the content from a selected application on your screen, preserving your privacy and preventing attendees from seeing other content on your screen.
Highlighting shared content

A green border will be displayed around your shared content, making it easy to identify which screen is being shared.
Screen capture mode

This option allows you to choose your preferred method of screen capture to create the best experience for you and your attendees.

Screen sharing tips and tricks

Although screen sharing on Zoom is easy, we have a few tips and tricks to help you get the best experience while sharing your screen:

Select the right screen

If you have multiple screens, make sure you select the correct screen with the desired content to protect your privacy and streamline the meeting.
Review your screen share settings

If you’re the meeting host, ensure that you customize your screen share settings so they fit your meeting needs, including enabling participants to screen share, disabling participants’ ability to annotate your shared content, and reviewing your screen capture settings.
Prepare your resources before your meeting

Be sure to have the content you’re going to share at the ready before your meeting starts, either in a web browser or accessible on your desktop, to ensure you aren’t scrambling to find the content during your meetings.

FAQ

To use screen sharing during a meeting, you need to have it enabled in your settings. To enable screen sharing:

Sign into your Zoom account at zoom.us/signin.
Click Settings and navigate to the Meetings tab.
Scroll down to the In Meeting (Basic) section
Toggle Screen Sharing ‘on’ to enable screen sharing

You can also choose to allow only the host or all participants to screen share in the settings. If you’d like to share your screen during a meeting but cannot, you can also ask the host to grant you permission to screen share.

Screen sharing during your Zoom Meeting is secure; however, you need to secure your meeting to help prevent unwanted participants from joining and annotating on shared content or sharing their own. Here’s what you can do to promote a safe and effective Zoom meeting experience:

Enable Zoom’s security settings: You can find Zoom’s security features and options under the Settings tab in your profile, or under the Security icon in your meeting toolbar. This is where you can manage who can screen share, disable participants’ ability to annotate your shared content, and review your screen capture settings.

Don’t share your meeting link publicly: Only share the meeting link with your expected meeting participants. Sharing your meeting link publicly can allow unauthorized people to enter your meetings.

Only allow registered or domain verified users: When scheduling a meeting, you can require participants to register with their email, name, and custom questions. You can even restrict your meeting to Zoom users whose email address uses a certain domain.

Be sure to sign up for a product demo with a Zoom specialist to see how features like screen sharing (and many others!) can help you create effective, dynamic, and productive meeting experiences.

When you begin sharing your screen, you will see a small toolbar that pops up within your shared screen that contains your meeting options, as well as screen sharing options such as Pause Share, Annotate, and New Share.

Under that toolbar is a red button that says Stop Share; simply click this button to stop sharing your screen.

Easy screen sharing in virtual meetings

Make online meetings more productive

Sign up for a free product demo with a Zoom specialist to see how screen sharing can transform your meeting experience!

FAQ